Accounts Payable

Control every invoice from intake to governed posting, payment and supplier service.

One governed layer for invoice intake, import documentation and landed cost, matching, exception routing, approvals, ERP posting, payments and supplier service, across entities, currencies and tax regimes. Finance stays in control of every decision.

Built for CFOs and controllers, AP teams and shared-service centers.

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How Accounts Payable works

Each step shows what the AI agents do, where your team works, the workflow that keeps it controlled and what you track. People approve what matters, and every action is recorded.

  1. Read and extract every invoice automatically

    Invoices arrive by email, portal or scan. AI reads every attachment, separates the documents and extracts the invoice details, with a confidence level for each field.

  2. Validate and match invoices to PO and receipt

    Each invoice is matched to its purchase order and goods receipt. Any difference is explained in plain language and sent to the person who can fix it.

  3. Fix exceptions and approve within policy

    Invoices without a PO get coding suggestions from supplier history for the approver to confirm. Duplicates, unusual amounts and bank-detail changes are stopped before payment.

  4. Post, pay and reconcile supplier accounts

    Approved invoices are posted and paid on schedule. Supplier statements are reconciled and the AP close checklist is prepared at month end.

  5. Answer supplier payment queries instantly

    Suppliers ask about their invoices by phone, chat, WhatsApp or email and get live answers on match and payment status, so your team is not answering the same question all day.

Connects to SAP S/4HANA and ECC (IDoc, BAPI), Oracle, Dynamics, NetSuite, Tally, Tax, FX, logistics and banks and Outlook, Gmail and e-invoicing networks.

See everything in this use case

Business applications

  • Invoice InboxOutlook and Gmail mailboxes, portals, scans and e-invoices in one queue, with ZIPs expanded and multi-document PDFs split.
  • Matching Workbench2- and 3-way matching with amount tolerances, and every invoice's match status, owner and SLA.
  • Landed Cost & ImportCommercial invoice, shipment, bill of lading, customs entry, duty and freight linked as one financial event.
  • Exception RoutingDispositions such as vendor not found, GRN missing or coding issue sent to the owning team with a return path to AP.
  • Approval RulesApprovals by amount, entity, cost center and category, with auto-approval limits and maker-checker.
  • Payment RunsTerms, due dates, early-pay windows, blocks, holds and release approval.
  • Vendor Ledger & StatementsInvoices, credit notes and payments in one supplier position, reconciled to statements of account.
  • Supplier PortalInvoice submission, status, remittance and queries for suppliers.
  • Supplier MasterOnboarding, bank details, tax data and bank-change controls.

AI agents

  • Invoice Intake & Extraction AI AgentReads each email and every attachment, expands ZIPs, splits multi-document PDFs, classifies invoices, credit notes, statements, POs and delivery notes, and extracts header and line data with OCR and translation, storing a confidence score for each field.
  • Matching & Exception AI AgentMatches invoices to POs and goods receipts within tolerance, explains every variance in plain language, and assigns a disposition and owner so only the right team sees each exception.
  • Import & Landed-Cost AI AgentConnects import invoices to the shipment, customs entry and freight charges, checks duty and tax, applies the approved FX rate, and allocates freight and insurance across lines.
  • GL Coding AI AgentSuggests GL account, cost center, WBS and tax codes for non-PO invoices from supplier history and description, for the approver to confirm.
  • Duplicate & Fraud AI AgentDetects duplicate invoices and vendors, unusual amounts and bank-detail changes before payment, and holds them for review.
  • AP Close AI AgentIdentifies received-not-invoiced items, proposes accruals, reconciles supplier statements and prepares the AP close checklist.
  • Supplier Contact Center AI AgentAnswers suppliers by phone, chat, WhatsApp and email in their language with live invoice, match, payment and ledger status, and hands over to AP with the full transcript.

Workflows

  • Invoice to payCapture to payment with people handling only exceptions.
  • Exception dispositionVendor master, receiving, project or supplier fixes the issue, then the invoice returns to AP.
  • Import invoice reconciliationShipment, customs, duty and freight reconciled before posting.
  • Supplier bank-change controlVerified before any payment details change.
  • Multi-entity and multi-currencyCompany codes, FX source, withholding and indirect tax checked per entity.
  • Month-end accrualsReceived-not-invoiced accrued automatically.

Reports and dashboards

  • AP control towerSLA, straight-through rate, cycle time and at-risk invoices by stage.
  • Exception ageingBy reason, owner and team.
  • Early-pay windowDiscounts available, captured and missed.
  • Cost per invoiceBy entity and channel.

Often combined with

Each use case is one line on your quote. Users are licensed once across all of them.

Add an industry pack

Industry packs add sector-specific applications, AI agents and reports on top of this use case.

Included with every subscription

Every use case runs on one platform, with one data model, one set of users and one audit trail.

See Accounts Payable running with your systems

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